APN PAPERLESS SOLUTION”
APN DOCUMENT MANAGEMENT SYSTEM PROJECT APN CORPORATION also developed a highly secure document managements system which enable users to upload, manage and chose or select which users names or users roles should view, edit, work on the document with the currently selected workflow state, base on the document owner selected citerials while sharing the document with others on the same platform, APN DMS also has an automated version control for all your documents and SOPs uploaded , that means when a new document or SOPs are uploaded the APN DMS automatically validates the document with the new version base on stated version number and summary, flexibility can enable document owners to restore to an older version to correct any mistakes made ealier.
MORE DYNAMIC FEATURES FOR APN DMS Powerful Collaboration Tools – With great power does not have to come great complexity. Based on a simple philosophy of putting powerful but intuitive tools in the hands of managers and all document users , APN DMS leverages many of the essential features availabe, for some time now, it has been tested and proven across countless industries — posts, attachments, revisions, taxonomies, authentication, and permalinks — to make collaborating on the creation and publication of documents a natural endeavor. Think of it as an more intuitive version of the popular Microsoft collaboration suite, Sharepoint.
Document History – At each step of the authoring process, APN DMS gives you an instant snapshot of your team’s progress and the document’s history. It even gives you the option to revert back to a previous revision — so don’t fret if you make a mistake — or receive updates on changes to the document right in your favorite feed reader.
Access Control – Each document is given a persistent URL (e.g., yourcompany.com/documents/2011/08/TPS-Report.doc) which can be private (securely delivered only to members of your organization), password protected (available only to those you select such as clients or contractors), or public (published and hosted for the world to see). If you catch a typo and upload a new version, that URL will continue to point to the latest version, regardless of how many changes you make.
Enterprise Security – Worried about storing propriety or sensitive information? APN DMS was built from the first line of code with government- and enterprise-grade security in mind. Each file is masked behind an anonymous 128-bit MD5 hash as soon as it touches the server, and requests for files are transparently routed through WEB APP’s time-tested URL rewriting, authentication, and permission systems (which can even integrate with existing enterprise active directory or LDAP servers). Need more security? APN DMS allows you to store documents in a folder above the htdocs or public_html web root, further ensuring that only those you authorize have access to your work.
Customization – APN DMS recognizes that no two teams are identical, and as a result, molds to your firm’s needs, not the other way around. Need to track additional information associated with a document? Departments, Secretaries, Staffs, issues, sections, even arbitrary key-value pairs — whatever you can throw at it, it can handle. Development and customization costs are further minimized by its extensive plugin API, and the WEB APP Custom Taxonomy Generator makes it easy for even the uninitiated to add custom taxonomies to documents. Need an audit trail to track check-ins and check-outs? User-level permissions based on the document’s state or another custom taxonomy? Support for third-party encryption? All these additional functionalities are implemented in APN DMS. Looking for even more advanced control of your workflow? APN DMS will detect all popular workflows, if installed, and will automatically pull popular workflows advanced workflow management tools into APN DMS. Simply put, virtually every aspect of the APN DMS’s functionality from workflow states to user-level permissions can be fully customized to your team’s unique needs.
Future Proof – Switching costs a concern? APN DMS is built with tomorrow’s uncertainty in mind. Equally at home in an in-house server room as it is in the cloud, moving individual files or entire document repositories in and out of APN DMS is a breeze (history and all). you can easily add tools to automate the process of moving to or integrating with future third-party systems.
USER LOGIN AND ACCESS SECURITY USER LOGIN AND ACCESS SECURITY which helps you fight against bruteforce attack usually used by hackers by blocking login for the IP after it reaches maximum retries allowed. You can blacklist or whitelist IPs for login using USER LOGIN AND ACCESS SECURITY. You can use various other features like Two Factor Auth, reCAPTCHA, PasswordLess Login, etc. to improve security of your APN DMS.
APN PAPERLESS SOLUTION
APN PROCESS AND DOCUMENT MANAGEMENT SYSTEM
APN finally have the technology to create a paperless office – at this point it’s a matter of embracing the new technology and providing training and encouragement for new business practices. This will save money and time, improve the security of documents and increase customer satisfaction.
The typical office worker uses about 10,000 sheets of copy paper each year – enough to cover a three- by six-foot desk more than 360 times. People rely heavily on paper to perform everyday duties, despite the high costs associated with lost documents, risk of document obsolescence and labor inefficiency. Paper is becoming a bottleneck for business processes and its excessive usage is also becoming a clear impediment for organizations that are embracing greener IT.
This report is even more with Pharmaceutical operations which deals with more complex paper document forms that usually run into hundreds of pages for every single batch manufactured including other embedded documents with labels, stamps and real time signature, this mean if a pharmaceutical organization is manufacturing 40 batches of a product per day , that pharmaceutical organization will consume over 4,000 pages of paper documents per day with large volumes of inks, stamps ,others embedded documents like QCR forms, TRS form, Microbal sheets, every types of form or labels, in process inspection records etc. with excessive use of man powers with huge volume of papers or batche records archives which are very difficult to maintain, retrieve and very sensitive to distruction due to environmental and other factors such water, buiding of molds on paper documents. The worst of it all is the issues of data integrity.